Annual General meeting Minutes
2024 Sheridan Tennis & Pickleball Club Annual General Meeting
Nov 20, 2024 Zoom Meeting Platform
TBA
Nov 20, 2024 Zoom Meeting Platform
TBA
2023 Sheridan Tennis Club Annual General Meeting
October 26, 2022 Zoom Meeting Platform
Attended: Alvaro Gonzalez, Amparo Paez, Joseph Lum, Grace Lum, , Linda Yates Cameron, Duncan Cameron, Donna Riga, Jim Boult, Lynn Bouchard, Ian Campbell, Adrienne Gittens, Doug & Brenda Charles, Ken Johnson, Nat Guimond, Emma Robertson, Terry & Yolande Treasure, [18]
Proxies from: [26]
Lois Wilkinson, Sally McNeely, Christiane Bastien, Glen Elliott, Sharon Chatelain, [5] to GL
Joseph Rorong, Theresa Allum, Anthong Palermo [3] to AG
Susan White, Mark Laine, Chris Klukowski, Ed Spurgiasz, Bernie Fishbein, Lois Westover, Fay Williamson, Maureen Paolozzi, Christina Brais, Kim Bracco, Tracey Surtees, Kathy McClintock, Brian & Sue Wolfenden, Bruce & June Shaw, Deborah Carman, Erika Babayan [18] to JL
Agenda:
Establish Quorum
Approve 2022 AGM minutes
Financials
Membership Report
Pickleball Club Pro Report
Annual Report of Executive
Election
Old Business
New Business
Adjournment
Quorum established: Alvaro Gonzalez
18 attended and 26 proxies
2022 AGM Minutes were reviewed
Motion to Approve: Adrienne Gittens
Second: Terry Treasure
City Acknowledgements 2023
Thank you to the City for their contribution to our operations and success
Mary George Facilities Co-ordinator
Melanie Hartman Parks & Forestry/Hydro/Port-O-Let
Sharleen Murray Program Registry Category Reviewer
Jenna Prokop Community Development co-ordinator
Jodi Robello Commissioner Community Services
Alvin Tedjoi Ward 2 Councilor
Financials: Joseph Lum
Unaudited financials at Sept 23, 23
Revenues from membership fees were robust
Expenses exceeded revenues due to resurfacing costs from 2022 and installation of 6 pickleball court
lines on the East courts
Other larges expenses came from locksmith, Shelter/benches, tennis nets. Jegysoft
Hydro and Potty expense have yet to be invoiced.
Overall expenses are well controlled
Cash reserves are healthy and the Club is in a good financial position for court reconstruction
Motion to Approve: Grace Lum
Second: Terry Treasure
Membership Report: Linda Yates-Cameron
Total membership climbed significantly from 2020 with Family and Single Adult being comparable
Tennis membership showed growth starting in 2019 and has increased 160% but has leveled off since 2021
Pickleball membership showed more significant growth with numbers tripling from 2021
Membership fees to increase in 2024. for family $160 and for Adult $110.
In 2024 registration for membership will open in Feb 1 for renewals and registration will be open to the general public on March 1. Payment by interact etransfer will be required within 24hrs of registration
The membership cap will be adjusted higher and the cap will be announced once statistics on court usage has been completed.
Motion to Approve: Joseph Lum
Second: Grace Lum
Tennis Pro Report: Emma Robertson
Congratulations to Emma on her completion of her Masters Degree in Education and best wishes in her new career. She has done an amazing job on trying to reach out to tennis members on getting out of their comfort zones to be more engaged with other tennis members through lessons and clinic.
Success with private lessons
Limited engagement with Jr and Adult clinics
Motion to Approve: Joseph Lum
Second: Alvaro Gonzalez
Pickleball: Ian Campbell
Motion to Approve: Grace Lum
Second: Linda Yates Cameron
Annual Report of Executive: Alvaro Gonzalez
Membership was capped for the first time in Club’s history
Community complaint about PB noise - Club Executives met with City, Resident neighbours,
Moved PB designated courts to mitigate intensity of noise
Painted permanent PB lines on east tennis courts to satisfy PB court standards
Limited PB playing times to start at 8am and finish at 10pm
Club had amazing year with PB membership and programming
Club continues to look for was to better engage our Tennis members
Sun shelter and benches available for all courts
Club looks forward to another dynamic year in 2024
Motion to Approve: Grace Lum
Second: Linda Yates Cameron
Elections:
President: Alvaro Gonzalez continuing
Vice President: Amparo Paez acclaimed
Treasurer: Ken Johnson acclaimed
Secretary: Joseph Lum continuing
Membership Linda Yates Cameron continuing
Co-Directors: Donna Riga acclaimed
New Business:
Call for Volunteers to take down nets & Windscreens on Sat Oct 28 9am (Sunday raindate)
Leaving 2 tennis nets and 2 pickleball nets until first forecast for winter (~Mid Nov )
Adjournment:
Motion to adjourn: Grace Lum
Second: Alvaro Gonzalez
October 26, 2022 Zoom Meeting Platform
Attended: Alvaro Gonzalez, Amparo Paez, Joseph Lum, Grace Lum, , Linda Yates Cameron, Duncan Cameron, Donna Riga, Jim Boult, Lynn Bouchard, Ian Campbell, Adrienne Gittens, Doug & Brenda Charles, Ken Johnson, Nat Guimond, Emma Robertson, Terry & Yolande Treasure, [18]
Proxies from: [26]
Lois Wilkinson, Sally McNeely, Christiane Bastien, Glen Elliott, Sharon Chatelain, [5] to GL
Joseph Rorong, Theresa Allum, Anthong Palermo [3] to AG
Susan White, Mark Laine, Chris Klukowski, Ed Spurgiasz, Bernie Fishbein, Lois Westover, Fay Williamson, Maureen Paolozzi, Christina Brais, Kim Bracco, Tracey Surtees, Kathy McClintock, Brian & Sue Wolfenden, Bruce & June Shaw, Deborah Carman, Erika Babayan [18] to JL
Agenda:
Establish Quorum
Approve 2022 AGM minutes
Financials
Membership Report
Pickleball Club Pro Report
Annual Report of Executive
Election
Old Business
New Business
Adjournment
Quorum established: Alvaro Gonzalez
18 attended and 26 proxies
2022 AGM Minutes were reviewed
Motion to Approve: Adrienne Gittens
Second: Terry Treasure
City Acknowledgements 2023
Thank you to the City for their contribution to our operations and success
Mary George Facilities Co-ordinator
Melanie Hartman Parks & Forestry/Hydro/Port-O-Let
Sharleen Murray Program Registry Category Reviewer
Jenna Prokop Community Development co-ordinator
Jodi Robello Commissioner Community Services
Alvin Tedjoi Ward 2 Councilor
Financials: Joseph Lum
Unaudited financials at Sept 23, 23
Revenues from membership fees were robust
Expenses exceeded revenues due to resurfacing costs from 2022 and installation of 6 pickleball court
lines on the East courts
Other larges expenses came from locksmith, Shelter/benches, tennis nets. Jegysoft
Hydro and Potty expense have yet to be invoiced.
Overall expenses are well controlled
Cash reserves are healthy and the Club is in a good financial position for court reconstruction
Motion to Approve: Grace Lum
Second: Terry Treasure
Membership Report: Linda Yates-Cameron
Total membership climbed significantly from 2020 with Family and Single Adult being comparable
Tennis membership showed growth starting in 2019 and has increased 160% but has leveled off since 2021
Pickleball membership showed more significant growth with numbers tripling from 2021
Membership fees to increase in 2024. for family $160 and for Adult $110.
In 2024 registration for membership will open in Feb 1 for renewals and registration will be open to the general public on March 1. Payment by interact etransfer will be required within 24hrs of registration
The membership cap will be adjusted higher and the cap will be announced once statistics on court usage has been completed.
Motion to Approve: Joseph Lum
Second: Grace Lum
Tennis Pro Report: Emma Robertson
Congratulations to Emma on her completion of her Masters Degree in Education and best wishes in her new career. She has done an amazing job on trying to reach out to tennis members on getting out of their comfort zones to be more engaged with other tennis members through lessons and clinic.
Success with private lessons
Limited engagement with Jr and Adult clinics
Motion to Approve: Joseph Lum
Second: Alvaro Gonzalez
Pickleball: Ian Campbell
- This is the 2nd season Sheridan has partnered with Mississauga Pickleball (MP) and operated organized play, similar to last season, organized times were 3 days, Mon, Thur nights and Saturday afternoons.
- Held several events:
- Opening Day Pizza
- Canada Day BBQ
- National Pickleball Day
- End of season Pizza night
- MP also held competitive play with several 3x3 Challenges, and the 2 Annual STP/MP Member Championship Tournament.
- Given the popularity of the league, this year the Trillium league added 3 new clubs. MP is a founding member and the league is expected to expand again next year
- As in previous years, we started May with clinics using both Mon and Thur night to accommodate everyone
- Membership expanded exponentially and ended up with over 400 pickleball players.
- Sheridan painted pickleball lines and moved primary play to courts 3&4 inorder to create distance from the residential homes. To further accommodate the neighbourhood noise complaints STC changed the available pickleball hours from 7am-11pm to 8am – 10pm.
- We continue to use Player lineup and the average nights attendance was greater than 125 players/night
- We enacted groups based on the DUPR rating system to ensure consistent play
- Mon/Wed/Fri/Sat drop-ins were well attended and the average attendance each time was more than 20
- Provided private and group lessons throughout the summer
- A junior program was created and offered along with Adult weekly and monthly drilling clinics. Over 150 members participated.
- Through MP, Harry Stewart created a 3-level ladder league through Global Pickleball network. Over 40 teams participated with a final tournament in Sept
- 2024 Goals
- Continue to work in partnership with MP to offer organized play and special events
- Continue to offer lessons to members
- Continue to offer weekly drilling session clinics and monthly clinics
Motion to Approve: Grace Lum
Second: Linda Yates Cameron
Annual Report of Executive: Alvaro Gonzalez
Membership was capped for the first time in Club’s history
Community complaint about PB noise - Club Executives met with City, Resident neighbours,
Moved PB designated courts to mitigate intensity of noise
Painted permanent PB lines on east tennis courts to satisfy PB court standards
Limited PB playing times to start at 8am and finish at 10pm
Club had amazing year with PB membership and programming
Club continues to look for was to better engage our Tennis members
Sun shelter and benches available for all courts
Club looks forward to another dynamic year in 2024
Motion to Approve: Grace Lum
Second: Linda Yates Cameron
Elections:
President: Alvaro Gonzalez continuing
Vice President: Amparo Paez acclaimed
Treasurer: Ken Johnson acclaimed
Secretary: Joseph Lum continuing
Membership Linda Yates Cameron continuing
Co-Directors: Donna Riga acclaimed
New Business:
Call for Volunteers to take down nets & Windscreens on Sat Oct 28 9am (Sunday raindate)
Leaving 2 tennis nets and 2 pickleball nets until first forecast for winter (~Mid Nov )
Adjournment:
Motion to adjourn: Grace Lum
Second: Alvaro Gonzalez
2022 Sheridan Tennis Club Annual General Meeting
October 27, 2022 South Common Community Center
Attended:
Joseph Lum, Grace Lum, Tom & Michelle Vaivada, Jim Boult, Lynn Bouchard, Ian Campbell, Adrienne Gittens, Doug & Brenda Charles, Gayle Bates-Jeffers, Linda Yates Cameron, Alvaro Gonzalez
Proxies from: Stephen Gittens, Duncan Cameron, Kimberley Bracco, Erika Babayan, Carol Stobie, Helen Robertson, Sharon Citren, Myriam Gingras, Lois Westover, Paul Gaber, Wendy Sjolin, Grace McGregor, Keith McGregor, Susan Wills, Ken Johnson, Heather Lindsay, Terry Treasure, Yolande Treasure, June Shaw, Bruce Shaw, Joseph Rorong, Victoria Bomben, Stefano Bomben, Bernie Fishbein, Rose Leung, Ben Leung, Miriam Boyle, Liz King, Scott Paisley
Agenda:
Quorum
Approve 2021 AGM minutes
Financials
Membership Report
Pickleball Club Pro Report
Annual Report of Executive
Election
Old Business
New Business
Adjournment
Quorum Established (13 members attended+ 29 proxies):
2021 Annual General Meeting Minutes reviewed:
Motion to approve: Grace Lum
Seconded by: Adrienne Gittens
2021 AGM minutes approved.
Financials presented by Joseph Lum (for Adrienne Gittens):
Financial Statement Oct. 27, 2023
Improved membership numbers drove income revenue
Mississauga Pickleball contributed significant monies to partner with Sheridan Tennis Club
Expenses were well controlled
Jegysoft court booking software was the main expense for the year.
2021 and 2022 Hydro are still outstanding
Natures Call expense for the balance of the year is still due
Cash reserves are very healthy for future capital improvements
Motion to approve: Doug Charles
Seconded by: Michelle Vaivada
Financials approved.
Membership presented by Joseph Lum :
Record year for membership to 459 members.
Equal number of members for pickleball and for tennis.
Non Residents total 104 and is largely due to both pickleball registrants and because the Club is geographically on the border with Oakville.
Pickleball Pro/Mississauga Pickleball Report [Ian Campbell]:
2023 Goals
Executive Report [Tom Vaivada]:
Looking to 2023:
New Business:
None
Old Business:
Elections:
President Alvaro Gonzalez
Vice President vacant
Secretary vacant
Treasurer Adrienne Gittens
Registrar Linda Yates Cameron
Member at Large
Doug Charles
Terry & Yolande Treasure
Joseph & Grace Lum
Tennis Ladder Admin Derek Herchal
Alvaro to call November Executive meeting to discuss transition
Acknowledgements:
Adjournment:
Motion to adjourn at 8:30pm: Grace Lum
Seconded by: Michelle Vaivada
October 27, 2022 South Common Community Center
Attended:
Joseph Lum, Grace Lum, Tom & Michelle Vaivada, Jim Boult, Lynn Bouchard, Ian Campbell, Adrienne Gittens, Doug & Brenda Charles, Gayle Bates-Jeffers, Linda Yates Cameron, Alvaro Gonzalez
Proxies from: Stephen Gittens, Duncan Cameron, Kimberley Bracco, Erika Babayan, Carol Stobie, Helen Robertson, Sharon Citren, Myriam Gingras, Lois Westover, Paul Gaber, Wendy Sjolin, Grace McGregor, Keith McGregor, Susan Wills, Ken Johnson, Heather Lindsay, Terry Treasure, Yolande Treasure, June Shaw, Bruce Shaw, Joseph Rorong, Victoria Bomben, Stefano Bomben, Bernie Fishbein, Rose Leung, Ben Leung, Miriam Boyle, Liz King, Scott Paisley
Agenda:
Quorum
Approve 2021 AGM minutes
Financials
Membership Report
Pickleball Club Pro Report
Annual Report of Executive
Election
Old Business
New Business
Adjournment
Quorum Established (13 members attended+ 29 proxies):
2021 Annual General Meeting Minutes reviewed:
Motion to approve: Grace Lum
Seconded by: Adrienne Gittens
2021 AGM minutes approved.
Financials presented by Joseph Lum (for Adrienne Gittens):
Financial Statement Oct. 27, 2023
Improved membership numbers drove income revenue
Mississauga Pickleball contributed significant monies to partner with Sheridan Tennis Club
Expenses were well controlled
Jegysoft court booking software was the main expense for the year.
2021 and 2022 Hydro are still outstanding
Natures Call expense for the balance of the year is still due
Cash reserves are very healthy for future capital improvements
Motion to approve: Doug Charles
Seconded by: Michelle Vaivada
Financials approved.
Membership presented by Joseph Lum :
Record year for membership to 459 members.
Equal number of members for pickleball and for tennis.
Non Residents total 104 and is largely due to both pickleball registrants and because the Club is geographically on the border with Oakville.
Pickleball Pro/Mississauga Pickleball Report [Ian Campbell]:
- This season started a new relationship with Mississauga Pickleball to operate organized play. Due to demand from last season, organized times increased to Tuesday/Thursday nights and Saturday afternoons.
- This year we held several events: Pickleball Open House, Canada Day BBQ, National Pickleball Day BBQ, and end of Season Pizza Night. Well over 100 members attended each of these events
- We also held competitive play with several 3x3 Challenge, Scramble Tournament and Member Tournament.
- Play expanded to include the new Trillium League which held league play against Etobicoke, Hamilton & Waterloo.
- As in other seasons, we started May with clinics using both Tuesday and Thursday nights to accommodate everyone.
- Membership expanded exponentially and along with MP ended up with over 300 Pickleball players.
- Courts expanded to 12 (6 with proper lines & 6 chalked courts)
- Once again we used Player Lineup and the average nights attendance was between 60-70 players per night.
- We enacted groups based on a ratings system to ensure consistent play.
- Monday/Wed/Fri/Sat drop-in expanded due to the use of portable nets allowing more courts.
- Jodi Lum, the Pickleball Pro, expanded lessons to include not only one-on-one lessons but along with Harry Stewart offered many group clinics.
2023 Goals
- Continue with free clinics during month of May
- Use Saturday afternoon for expanding Trillium League Play and start a new ladder League (instead of a house league)
- Expand the competitive side to include a monthly tournament
- Expand lesson and work towards a junior program
- Start the season with enhanced rating sytem
- Need painted pickleball court lines on tennis courts 3 & 4
Executive Report [Tom Vaivada]:
- 2022 was also the start of a relationship with Mississauga Pickleball. (MP uses the Sheridan courts Tuesday and Thursday nights and Saturday afternoons. In return, Sheridan receives a portion of the membership revenue from MP, and all members of STC are considered members of MP for activities held at STC.) We think this has been a good relationship this year, with benefits to both groups. A review of the relationship, and a decision from both groups regarding a renewal for next year will be forthcoming.
- The sun shelter built at courts 1 & 2 was moved to courts 3 & 4 during the rebuild of courts 1 & 2. The intention was to build a similar shelter back on courts 1 & 2, but due to the lateness of the court rebuild, this activity has been postponed to 2023.
- An old wood shed was disposed of prior to the court resurfacing and a new shed purchased and built.
- Formal contracts were signed between STC and the tennis and pickleball pros, and with Mississauga Pickleball. This is a good practice that should be continued
- The Not so Good:
- While we have many members playing tennis, we don’t seem to have much interest in tennis league participation while the leagues were trying to restart after COVID.
- Those same cracks in courts 3 & 4 we believed the city would repair when they put up the new fences last year, nor when they rebuilt courts 1 & 2 this year and remain officially unrepaired.
- The practice boards that were discussed by the city prior to COVID and then postponed, have yet to appear.
- 459 members means we have heard some complaints regarding tennis court availability and monopolization of the courts in the evening by a small group. I mention these specifically as these are problems that come from success – we have enough members that court time is becoming scarce.
Looking to 2023:
- Build the shelter for courts 1 & 2
- Practice board? – go back to the city again about this.
- Review the experience with court reservation software – what changes/adjustments are required.
- Do more on the tennis side: Leagues, ladders,clinics, tournaments, BBQs, etc…
- It is also time for me to move on. My thanks to all of you but particularly to my fellow executives for making this a very good 3 years for STC.
New Business:
None
Old Business:
- Get a practice board mounted to the new fence.
- Ask the city for repairs to cracks on courts 3 & 4. They continue to grow and winter will not help.
- Continue the return to normal for events: Clinics, Leagues, social events, club championships.
- Get more activities underway for the tennis-playing members: continue the ladder, organize intra-club tennis league, round-robin events, etc...
- Review and consider renewing our relationship with Mississauga Pickleball
- Retain and continue to increase membership overall
- Make investments we can afford to encourage membership overall
Elections:
President Alvaro Gonzalez
Vice President vacant
Secretary vacant
Treasurer Adrienne Gittens
Registrar Linda Yates Cameron
Member at Large
Doug Charles
Terry & Yolande Treasure
Joseph & Grace Lum
Tennis Ladder Admin Derek Herchal
Alvaro to call November Executive meeting to discuss transition
Acknowledgements:
- Thank you to the City for their contribution to our operations and success
- Mary George for facilities maintenance
- Melinda Apers Parks & Forestry: Hydro & Port O Let
- Matt Petri & Louis McCallum for support with the Lights
- Sharlene Murray: For her work with us for many years as the community tennis club liason. Sharlene is moving into a new role at the city.
- Jenna Prokop – Transitioning into the tennis club liason role (Community Development Coordinator for Parks Operations – it’s more than tennis)
- John Griffin for managing the resurfacing of courts 1 & 2.
- Facilities bookings at the city which provided us access to this room for the AGM
Adjournment:
Motion to adjourn at 8:30pm: Grace Lum
Seconded by: Michelle Vaivada
Sheridan Tennis Club Annual General Meeting 2021
- Thursday Oct. 21, 2021 7-9pm @ South Common Community Center in the Youth Room
Members Present: Grace Lum, Joseph Lum, Tom Vaivada, Adrienne Gittens, Yolande Treasure, Terry Treasure, Doug Charles, Zuzy David, Stephen, Jodi Lum, Amanda, Arkaev, Jim Boult, Jim Watt, Lynn Bouchard, Ian Campbell
Proxies from: Bill King,Stephen Gittens, Sarfraz Asghar, Ed Chang-Yen, Barb Klukowski, Grace McGregor, Keith McGregor, Sue White, Joseph Rorong, Ferdinando Miranda, Kris Klukowski, Bernie Fishein, Kim Bracco, A. Fernandes, Harry Stewart, Ben Leung, Rose Leung, Wendy Sjolin, Mike Dubel, Erika Babayan, Dave Marshall, Jean Wong, Keith Larson, Vicki Larson
Quorum established
Motion to accept last years minutes: Grace Lum seconded by Adrienne Gittens
Financials
Membership fees increased substantially from 2020 due to increased membership and relaxed covid-19 restrictions for outdoor sports. Expenses were higher due to costs associated with insurance and City legal fees, the shelter, shed, and installation of a secure entrance gate.
There was positive net income and the Club is in good financial position for physical plant improvements.
Motion to accept financials: Doug Charles, Seconded by: Yolande Treasure
Membership Report
Tennis 61/34 family/single
153 adults, 4 students, 109 juniors, Total 265 members
23/26 pickleball Family/single
72 adults, 8 juniors, Total 80 members
345 Total membership. Best in at least a decade
91 new members but lost 21 from 2020
Q/A from the floor: Family Membership is 2 adults and up to 3 juniors
Motion to accept: Adrienne Gittens Seconded by: Terry Treasure
Tennis Pro Report
Busiest tennis pro season. Very successful. Also teaches at Erin Mills, Sheridan was busier though it is a smaller club. Clinics were very successful 20 to 30 kids involved in clinics
Ladies clinic
Doubles ladies clinics
Looking to doing afternoon camps next summer at Sheridan and grow that aspect.
Pickleball Pro Report
Portable nets used, court 1 and 2 converted to 4 pickleball courts, new shed dedicated for pickleball
Weather was an issue on Tuesday nights this year
35 players/week on Tuesday night
Ladder play for next year
Mon, Wed Fri drop in to continue
Members competed in Tournament and won golds and silvers
Looking to start a ladder league and intercounty league, tournament for members, purchase more nets?
City to possibly put new lines on court 3 and 4?
Teams
Covid stopped all leagues from taking place. Second year in a row. Can Pickleball be added to league play?
Executive Report
Thank you Ian and Jody for running Pickleball league
Thank you Yolande and Terry for managing other Pickleball times
Thank you for bringing and supporting Pickleball at Sheridan Tennis Club
Sun shelter was built on Court 1 and 2, does not have a roof, not approved by city
ID cards to shoe tags, better price
Lights worked at times
Ladder started for tennis
Looking for ladder administrator for next year (Derek?)
Cracks still on Courts 3 and 4
No word on resurfacing courts 1 and 2 (from 2019)
No social events this year other than pizza nite on last day of Pickleball league
Unexpected cost with new fence threw out $1000 of materials (gate)
2 open houses mandated from city in August
Question: Shelter on courts 3 and 4? Planned for 2022
Reservation software:
Need software to determine how and when the courts are being used. This will allow the club to track and plan usage
Jegysoft is the current front runner for possibilities - can be used for pickleball as well as tennis
Initial STC customization/development cost is $2000 and annual cost is approximately $1500.
Election
All members of the executive are acclaimed for 2022
Derek Herchal is Tennis Ladder Co-ordinator for 2022
Members at large Terry Treasure, Yolande Treasure, Doug Charles
Open positions
VP, social director, league director
No amendments to bylaws this year.
New Business:
Replace net on court 3
Courts 3 and 4 may be marked for Pickleball courts depending on demand
Practice wall was supposed to be supplied by city, never came
Acknowledgements
Sharlene Murray
Matt Petri – Electrical and Life Safety
Melinda Apers- Parks N Rec
Chris Katotikidis - Fencing
Access to Meeting room facilities
Motion to adjourn: Grace Lum and seconded by Jody Lum
- Thursday Oct. 21, 2021 7-9pm @ South Common Community Center in the Youth Room
Members Present: Grace Lum, Joseph Lum, Tom Vaivada, Adrienne Gittens, Yolande Treasure, Terry Treasure, Doug Charles, Zuzy David, Stephen, Jodi Lum, Amanda, Arkaev, Jim Boult, Jim Watt, Lynn Bouchard, Ian Campbell
Proxies from: Bill King,Stephen Gittens, Sarfraz Asghar, Ed Chang-Yen, Barb Klukowski, Grace McGregor, Keith McGregor, Sue White, Joseph Rorong, Ferdinando Miranda, Kris Klukowski, Bernie Fishein, Kim Bracco, A. Fernandes, Harry Stewart, Ben Leung, Rose Leung, Wendy Sjolin, Mike Dubel, Erika Babayan, Dave Marshall, Jean Wong, Keith Larson, Vicki Larson
Quorum established
Motion to accept last years minutes: Grace Lum seconded by Adrienne Gittens
Financials
Membership fees increased substantially from 2020 due to increased membership and relaxed covid-19 restrictions for outdoor sports. Expenses were higher due to costs associated with insurance and City legal fees, the shelter, shed, and installation of a secure entrance gate.
There was positive net income and the Club is in good financial position for physical plant improvements.
Motion to accept financials: Doug Charles, Seconded by: Yolande Treasure
Membership Report
Tennis 61/34 family/single
153 adults, 4 students, 109 juniors, Total 265 members
23/26 pickleball Family/single
72 adults, 8 juniors, Total 80 members
345 Total membership. Best in at least a decade
91 new members but lost 21 from 2020
Q/A from the floor: Family Membership is 2 adults and up to 3 juniors
Motion to accept: Adrienne Gittens Seconded by: Terry Treasure
Tennis Pro Report
Busiest tennis pro season. Very successful. Also teaches at Erin Mills, Sheridan was busier though it is a smaller club. Clinics were very successful 20 to 30 kids involved in clinics
Ladies clinic
Doubles ladies clinics
Looking to doing afternoon camps next summer at Sheridan and grow that aspect.
Pickleball Pro Report
Portable nets used, court 1 and 2 converted to 4 pickleball courts, new shed dedicated for pickleball
Weather was an issue on Tuesday nights this year
35 players/week on Tuesday night
Ladder play for next year
Mon, Wed Fri drop in to continue
Members competed in Tournament and won golds and silvers
Looking to start a ladder league and intercounty league, tournament for members, purchase more nets?
City to possibly put new lines on court 3 and 4?
Teams
Covid stopped all leagues from taking place. Second year in a row. Can Pickleball be added to league play?
Executive Report
Thank you Ian and Jody for running Pickleball league
Thank you Yolande and Terry for managing other Pickleball times
Thank you for bringing and supporting Pickleball at Sheridan Tennis Club
Sun shelter was built on Court 1 and 2, does not have a roof, not approved by city
ID cards to shoe tags, better price
Lights worked at times
Ladder started for tennis
Looking for ladder administrator for next year (Derek?)
Cracks still on Courts 3 and 4
No word on resurfacing courts 1 and 2 (from 2019)
No social events this year other than pizza nite on last day of Pickleball league
Unexpected cost with new fence threw out $1000 of materials (gate)
2 open houses mandated from city in August
Question: Shelter on courts 3 and 4? Planned for 2022
Reservation software:
Need software to determine how and when the courts are being used. This will allow the club to track and plan usage
Jegysoft is the current front runner for possibilities - can be used for pickleball as well as tennis
Initial STC customization/development cost is $2000 and annual cost is approximately $1500.
Election
All members of the executive are acclaimed for 2022
Derek Herchal is Tennis Ladder Co-ordinator for 2022
Members at large Terry Treasure, Yolande Treasure, Doug Charles
Open positions
VP, social director, league director
No amendments to bylaws this year.
New Business:
Replace net on court 3
Courts 3 and 4 may be marked for Pickleball courts depending on demand
Practice wall was supposed to be supplied by city, never came
Acknowledgements
Sharlene Murray
Matt Petri – Electrical and Life Safety
Melinda Apers- Parks N Rec
Chris Katotikidis - Fencing
Access to Meeting room facilities
Motion to adjourn: Grace Lum and seconded by Jody Lum
SHERIDAN TENNIS CLUB 2020 VIRTUAL ANNUAL GENERAL MEETING
Due to COVID-19 restrictions this was a virtual AGM held via conferencing software October 29, 2020
Agenda 2020
Quorum
Approve 2019 AGM Minutes
Financial Statement
Membership Report
Tennis Pro Report
Pickleball Pro Report
Annual Report of Executive
Election
New Business
Adjournment
Quorum
As per our constitution: The quorum will consist of at least 5 Executive members and 20
voting members in presence or by written proxy votes assigned to those in attendance.
Tom Vaivada (President)
Adrienne Gittens (Treasurer)
Joseph Lum (Membership Secretary)
Zuzana David-Dubel (Secretary)
Thomas Bernard (Webmaster)
Yolande Treasure (Social Director)
Doug Charles (Member at Large)
Terry Treasure (Member at Large)
Brenda Charles
Proxies (25) held by voting members in attendance for the following members:
Sarfraz Ashgar, Ed Chang-Yen, Vicky Larson, Tracy McInnis, Kathy McClintock, Keith Larson, Donna Stewart, Harry Stewart, Chuck
Stahl, David Marshall, Carol Stobie, Sylvia Sketchley, Helen Rogers, Donna Sas, Keith McGregor, Bob Sjolin, Wendy Sjolin, Grace McGregor, Terry Treasure, Yolande Treasure, Judy Ogaki, Jean Wong, Ivor Joshua, Theresa Alum
Quorum requirement is satisfied
Approve 2019 AGM Minutes of Membership 2019
Motioned by: Grace Lum Seconded by: Doug Charles
Membership Statistics
Adult Junior Total
Tennis 122 82 204
Pickleball 43 2 45
Financials
Expenses were significantly reduced due to Covid-19 restrictions on organized activities.
Membership fees were only slightly lower than previous years leading to net earnings on the balance sheet.
Tennis Pro Report
1. Tennis this year was not the norm at Sheridan Tennis Club. With Covid tennis became a very popular sport.
2. For the first time in a long time Sheridan ran junior tennis camps with at least 6 kids per week throughout the summer. Jr
Clinics were record high with at least 3-4 courts running on Thursday evenings. Was great seeing all the kids out this
summer.
3. There was also lots of adult play. I had beginner ladies clinics, lots of privates with adults, and courts super busy in the evenings.
4. The first time I have ever seen courts full and people waiting in the evenings every night I was teaching. Most all were tennis members.
5. Unfortunately, we were not able to run free clinics, social events or gym classes. I feel even without the extra amenities we were still extremely busy and had a very prosperous tennis season even under the circumstances. On the positive side all clients I had said they would be back in the spring! Look forward to 2021.
Pickleball Pro Report
1. To recap and for comparison purposes, in 2019:
2. There were roughly 70+ pickleball members. We ran 3 different programs throughout the season.
3. There were weekly clinics in May & June where we had up to 50 people attend.
4. Tuesday nights were set aside for organized play.
5. In July we started the first House League in the GTA for members only. This ran for 10 weeks to the end of September with 48 participants and had 10 on a waiting list
6. For 2020, COVID has effected most group activities:
7. We have roughly 43 pickleball members this year.
8. Clinics were cancelled; House League was cancelled.
9. Tuesday night play continued and organized play (not a house league) began in August.
10. This year, I have been doing lessons since Day one of the courts opening. I teach roughly 20+ hrs per week with everyone from new beginners just taking up the sport to people looking to refine a particular part of their game. Most are singles
but some are groups of up to 4. We did not offer larger groups or clinics at all this year due to the 5 person restrictions.
11. Survey and Observations:
12. I have a few clients who I teach at Erin Mills, but they are still primarily a tennis club and it is only a couple of hours a week. Erin Mills do not have any specific programs planned at all for Pickleball. I teach in Brampton & Oakville as well but they also tend to be more sporadic on public courts.
13. Oakville has expanded Pickleball dramatically and now have about 12 Pickleball only courts (which are always busy) and have a further 12 court facility planed hopefully for next year.
14. This year the number of Pickleball members at Sheridan is down substantially (from 70 to 43). In part I’m sure due to Covid and in part because many have chosen to play at Brookmede Park just a few blocks away. However I have been getting calls from numerous players who find either the quality of play or the number of people to be an issue and want to move
Executive Report
It has, of course, been a very strange year. What didn’t happen that usually does?
Late opening of the club due to COVID on June 1.
Limited play options until June 24.
Cancellation of:
Free tennis clinics
Free pickleball clinics
Social events
Mandated open houses
All tennis leagues (Lakeshore and Intercounty)
New signage
Port O Let costs not shared with soccer leagues
Fence replacement postponed
Related repairs to courts 3 & 4 cracks have not happened.
Proposed purchase of 2 shelters for each pair of courts postponed
What did happen in 2020?
Shelter at court 3 & 4 removed
Pickleball drop-in (not league) on Tuesday nights starting in August
Half-price memberships starting in August (unusually high take-up of the offer)
Increase in overall membership (197 to 249)
Drop in pickleball (70 to 43) and increase in tennis (120 to 200)
Increase in overall court usage
Increase in lessons delivered
Continued difficulties with lights
Election
Executives acclaimed/elected
President Tom Vaivada
Vice-President (remains open)
Secretary Zuzy Dubel
Treasurer Adrienne Gittens
Registrar Joseph Lum
Social Director Yolande Treasure
Member at Large Doug Charles
New Business
Nets and screens going down on Oct 31.
What do we want for 2021?
The city wants to replace the fence. This is scheduled to happen after the close of the 2020 season.
After the fence is in place, provide shelter at the courts:
Maybe get a concrete pad poured to allow for something better for a shelter / gathering area. Under discussion.
Maybe purchase the gazebo shelters instead
Get a practice board mounted to the new fence.
Ask the city for repairs to cracks on courts 3 & 4. They continue to grow and winter will not help.
Resurfacing of courts 1 & 2. The club has the funds and has proposed this to the city
last year to get on the capital program for 2021. Awaiting confirmation and dates .
A return to normal for events: Clinics, Leagues, social events, club championships.
Maybe organize intra-club tennis league or ladders for pickleball and tennis
Retain and continue to increase membership overall
Make investments we can afford to encourage membership overall and in particular
retain a rather elite group of pickleball players.
Acknowledgements
Sharlene Murray
Matt Petri – Electrical and Life Safety
Melinda Apers- Parks N Rec
Chris Katotikidis - Fencing
Access to Meeting room facilities
Adjournment
Motion to adjourn – Doug Charles seconded by Joseph Lum. Approved unanimously.
Meeting ended at 8:15pm
Due to COVID-19 restrictions this was a virtual AGM held via conferencing software October 29, 2020
Agenda 2020
Quorum
Approve 2019 AGM Minutes
Financial Statement
Membership Report
Tennis Pro Report
Pickleball Pro Report
Annual Report of Executive
Election
New Business
Adjournment
Quorum
As per our constitution: The quorum will consist of at least 5 Executive members and 20
voting members in presence or by written proxy votes assigned to those in attendance.
Tom Vaivada (President)
Adrienne Gittens (Treasurer)
Joseph Lum (Membership Secretary)
Zuzana David-Dubel (Secretary)
Thomas Bernard (Webmaster)
Yolande Treasure (Social Director)
Doug Charles (Member at Large)
Terry Treasure (Member at Large)
Brenda Charles
Proxies (25) held by voting members in attendance for the following members:
Sarfraz Ashgar, Ed Chang-Yen, Vicky Larson, Tracy McInnis, Kathy McClintock, Keith Larson, Donna Stewart, Harry Stewart, Chuck
Stahl, David Marshall, Carol Stobie, Sylvia Sketchley, Helen Rogers, Donna Sas, Keith McGregor, Bob Sjolin, Wendy Sjolin, Grace McGregor, Terry Treasure, Yolande Treasure, Judy Ogaki, Jean Wong, Ivor Joshua, Theresa Alum
Quorum requirement is satisfied
Approve 2019 AGM Minutes of Membership 2019
Motioned by: Grace Lum Seconded by: Doug Charles
Membership Statistics
Adult Junior Total
Tennis 122 82 204
Pickleball 43 2 45
Financials
Expenses were significantly reduced due to Covid-19 restrictions on organized activities.
Membership fees were only slightly lower than previous years leading to net earnings on the balance sheet.
Tennis Pro Report
1. Tennis this year was not the norm at Sheridan Tennis Club. With Covid tennis became a very popular sport.
2. For the first time in a long time Sheridan ran junior tennis camps with at least 6 kids per week throughout the summer. Jr
Clinics were record high with at least 3-4 courts running on Thursday evenings. Was great seeing all the kids out this
summer.
3. There was also lots of adult play. I had beginner ladies clinics, lots of privates with adults, and courts super busy in the evenings.
4. The first time I have ever seen courts full and people waiting in the evenings every night I was teaching. Most all were tennis members.
5. Unfortunately, we were not able to run free clinics, social events or gym classes. I feel even without the extra amenities we were still extremely busy and had a very prosperous tennis season even under the circumstances. On the positive side all clients I had said they would be back in the spring! Look forward to 2021.
Pickleball Pro Report
1. To recap and for comparison purposes, in 2019:
2. There were roughly 70+ pickleball members. We ran 3 different programs throughout the season.
3. There were weekly clinics in May & June where we had up to 50 people attend.
4. Tuesday nights were set aside for organized play.
5. In July we started the first House League in the GTA for members only. This ran for 10 weeks to the end of September with 48 participants and had 10 on a waiting list
6. For 2020, COVID has effected most group activities:
7. We have roughly 43 pickleball members this year.
8. Clinics were cancelled; House League was cancelled.
9. Tuesday night play continued and organized play (not a house league) began in August.
10. This year, I have been doing lessons since Day one of the courts opening. I teach roughly 20+ hrs per week with everyone from new beginners just taking up the sport to people looking to refine a particular part of their game. Most are singles
but some are groups of up to 4. We did not offer larger groups or clinics at all this year due to the 5 person restrictions.
11. Survey and Observations:
12. I have a few clients who I teach at Erin Mills, but they are still primarily a tennis club and it is only a couple of hours a week. Erin Mills do not have any specific programs planned at all for Pickleball. I teach in Brampton & Oakville as well but they also tend to be more sporadic on public courts.
13. Oakville has expanded Pickleball dramatically and now have about 12 Pickleball only courts (which are always busy) and have a further 12 court facility planed hopefully for next year.
14. This year the number of Pickleball members at Sheridan is down substantially (from 70 to 43). In part I’m sure due to Covid and in part because many have chosen to play at Brookmede Park just a few blocks away. However I have been getting calls from numerous players who find either the quality of play or the number of people to be an issue and want to move
Executive Report
It has, of course, been a very strange year. What didn’t happen that usually does?
Late opening of the club due to COVID on June 1.
Limited play options until June 24.
Cancellation of:
Free tennis clinics
Free pickleball clinics
Social events
Mandated open houses
All tennis leagues (Lakeshore and Intercounty)
New signage
Port O Let costs not shared with soccer leagues
Fence replacement postponed
Related repairs to courts 3 & 4 cracks have not happened.
Proposed purchase of 2 shelters for each pair of courts postponed
What did happen in 2020?
Shelter at court 3 & 4 removed
Pickleball drop-in (not league) on Tuesday nights starting in August
Half-price memberships starting in August (unusually high take-up of the offer)
Increase in overall membership (197 to 249)
Drop in pickleball (70 to 43) and increase in tennis (120 to 200)
Increase in overall court usage
Increase in lessons delivered
Continued difficulties with lights
Election
Executives acclaimed/elected
President Tom Vaivada
Vice-President (remains open)
Secretary Zuzy Dubel
Treasurer Adrienne Gittens
Registrar Joseph Lum
Social Director Yolande Treasure
Member at Large Doug Charles
New Business
Nets and screens going down on Oct 31.
What do we want for 2021?
The city wants to replace the fence. This is scheduled to happen after the close of the 2020 season.
After the fence is in place, provide shelter at the courts:
Maybe get a concrete pad poured to allow for something better for a shelter / gathering area. Under discussion.
Maybe purchase the gazebo shelters instead
Get a practice board mounted to the new fence.
Ask the city for repairs to cracks on courts 3 & 4. They continue to grow and winter will not help.
Resurfacing of courts 1 & 2. The club has the funds and has proposed this to the city
last year to get on the capital program for 2021. Awaiting confirmation and dates .
A return to normal for events: Clinics, Leagues, social events, club championships.
Maybe organize intra-club tennis league or ladders for pickleball and tennis
Retain and continue to increase membership overall
Make investments we can afford to encourage membership overall and in particular
retain a rather elite group of pickleball players.
Acknowledgements
Sharlene Murray
Matt Petri – Electrical and Life Safety
Melinda Apers- Parks N Rec
Chris Katotikidis - Fencing
Access to Meeting room facilities
Adjournment
Motion to adjourn – Doug Charles seconded by Joseph Lum. Approved unanimously.
Meeting ended at 8:15pm
..