Annual General meeting 2017 Minutes

Annual General Meeting  October 25, 2018 

Agenda

• Quorum
• Approve 2017 AGM Minutes
• Financial Statement
• Membership Report
• Club Pro Report
  • Tennis
  • Pickleball 
• Team Report
• Annual Report of Executive
• Election
• New Business
• Amendment to Constitution 
  • Bylaw 2:  Term of Office
  • Bylaw 3:  Guest fee
• New  Business
• Adjournment

MINUTES
Quorum established

2017 Annual General Meeting Minutes approved
   
 Financial …by Joseph Lum (for Adrienne Gittens)  

• Improved financial status with increased membership.  
• Club controlled expenses whereas increases were from advertising and tennis net repairs

Membership 2018 …by Joseph Lum (for Grace Lum)

• Membership …50% increase in membership to 218 members
• Membership Gains & Losses…gained 124 new members offset by loss of 57 members
• See recovery of membership from prior years

Tennis Pro Report

• Free Tennis Clinics
  • Improved memberships
• Ladies Team clinics
• Local School Gym classes
  • More next season
• Senior’s clinic & lessons
  • Lots of requests this year

Teams …
Intercounty Ladies Division B West
FIRST place
  Sheridan 45
  Applewood 35
  Halton Hills 33
  Oakville Club 31
  Mississauga G&C 25
  Appleby 22
  Ontario Racquet Club 20
  Bronte 13

55+ Division B West 
THIRD place
 Pine Point 29
 Whiteoaks2 29
 Sheridan 23
 Wallace Park 22
 Brampton2 19
 Bramalea 18
 Mimico 15
 Veneto 13 

Pickleball Pro Report …Ian Campbell

• Free Pickleball Clinics (38-54 each wk)
• Played 5 nights/week
• Picklemate Net strap patented
• City has 24 pickleball courts on public courts
• STC Members competed in 11 tournaments
  • 19 Gold, 6 Silver, & 5 Bronze
• Jodi Lum assisting in forming intercounty league        ( Markham, Milton, Oakville, Brampton, Hamilton) 
• Sheridan is becoming epicenter for good local players
• For 2019
  • Continue with Free introductory lessons
  • Continue with Private lessons 
  • Pickleball Team ?

Executive Report …by Tom Vaivada

• Advertising through Mobile street sign
  • Increased membership
  • Pickleball offering copied by other Clubs & City
• Pickleball program success with Ian Campbell
• Tennis program…Amanda Arkaev 
  • Tennis teams were successful 
  • Ladies Team 1st Place,  55+ Team 3rd Place
• Club Maintenance
  • Nets repaired (steel cable, center strap, headband)
  • Powerwashed  Courts 1&2
  • Need to ensure the courts are used for only tennis & pickleball (tire marks  & other damage)
• Improved financial position

New Next Year

• New  Business
• City mandated public access 5  days @ 3hrs each day  for Open House (before Sept 1)
  • All courts  (everyone with equal access) Dates to be published on website
• New perimeter fence in the fall of 2019
  • Will need to detach the shelter from the fence in the summer 
  • Detachment and renovation needs  City approval  expected Feb 2019 
  • Remove wind screens
• New Club signage
• New reservation board…chalk board
• Club signage  Proposal 
• Court Reservation Chalk Board 

Election 

• Executive
  • Incumbents acclaimed
• Member at Large
  • Zuzy David-Dubel 
  • Natalie Venable
  • Terry Treasure
  • Yolande Treasure
  • Sharon Randall
  • Doug Charles

Amendments to Constitution …by Joseph Lum

• By-Law 2  Duties of  Officers  (addition)
  • In the event when any elected Executive’s 3 year tenure has been met and the position cannot be succeeded, the incumbent may continue in the office one addition fiscal year 
  • PREVIOUS:  Elected Executives can hold the same position for no more than three (3) consecutive years, whereas they can run for another office.

• By-Law 3:  Membership
  • FAMILY  max of 2 adults and  up to three (3) children under the age of 18yrs  living at the same address.  
  • PREVIOUS: FAMILY  maximum of 2 seniors and students  children living at the same address.
    • Moved by Thomas Bernard /seconded by Rene St Cyr
      
    • Amendment approved

• 7.  Guest fee is $10 per visit.  Individual members are limited to 1 guest per day and must accompany their guest during their visit and are responsible for payment of guest fee.  Individual guests are limited to 2 visits per season and must use the facilities in accordance with Club rules
• PREVIOUS: Members may invite a guest to play for a maximum of four (4) times during the season.   Guests are limited to four (4) visits each year and must use the facilities in accordance with Club rules.  One guest at a time per member. 
  • Moved by Shirley Peterson/ seconded by Sharon Randall.
  • Amendment approved

New Business 

• Net and Screen takedown
  • Volunteers needed for Sat Oct 27
  • Rain date Sunday Oct 28 @ 1pm
• Other business
  • Hitting board for 2020 [Court4 west end, pending City approval]
  • What do members want to see for 2019

Adjournment